Below you'll find the most recent minutes from the preceeding Board of Directors Meeting. This will change after each Board of Directors Meeting. We will be happy to provide two printed copies of full board minutes free of charge to OCAF Members, but if you would like more than two copies or are not an OCAF Member, the fee will be 10 cents per page . Of course all e-mailed versions are free. If you would like to see other minutes from other meetings, please request a copy from Cindy Farley at
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OCAF Full Board Meeting Minutes
May 24, 2010 5:30 PM
Respectfully Submitted by Charles Warnock
Attendees: A quorum was present
1.
John
Kirschner (JK) Chair
Yes
2011
Executive Director:
Joe Ruiz (JR)
Yes
2.
Phil Powell (PP)
Vice-Chair
No
2011
Assistant Director:
Cindy
Farley
(CF)
Yes
3.
Dennis Calbos (DC)
Treasurer
No
2010
4.
Jan Miller (JM)
Secretary
Yes
2011
New Member
Lynn Boland
No
5.
Judy Buckley (JB)
Yes
2011
New Member
Janie Clairborne
Yes
6.
Diane Lewis (DL)
No
2011
New Member
Jim Luken
Yes
7.
Irene Dodge (ID)
No
2011
New Member
Caroline Maddox
No
8.
Darrell Sparks (DS)
Yes
2011
9.
Jeanne
Strong
(JS)
Yes
2011
10.
Lawrence Stueck (LS)
Yes
2011
11.
Charles Warnock (CW)
Yes
2011
12.
Approval of
March 17th and April 26, 2010 Minutes
Motion:JR makes the motion to approve the March 17,
2010 Full Board Minutes and the
April 26, 2010 Member's
Meeting Minutes, CW seconds and carries.
Treasurers
Report (Attached) - Dennis(Given by
John Kirschner)
We're $25k ahead of last year, but includes the $15k donation
for studios
We are incurring some of the cost for capital improvements
(gym roof)
Approximately
$2500 has been reported so far.
South Works Festival has not been finalized.Still has income and expenses to come.
Summer Camps are showing balanced because of Income from this
year and expenses
from
last year.This year's expenses will be
on next years' budget
Vinny Williams' sponsor of $2000 has been acquired.
Rental Income for this year has approached $9000.
COMMITTEE
REPORTS:
Finance Committee - John K
JK stated that the excel sheet he e-mailed the board showed
that the numbers looked good compared to this time last year.
The Cost to Date does not show everything.For example: The $16K spent and
committed but not shown by the report that Jimmy prepares.
Facilities Committee - John K
The Gym roof part one is completed except for some flashing
and small items.The second part
will be held off until later in the fall due to hot weather.Predicts 1 to 1 ½ days for each of two
more sessions.
New studios in School St. Studios are complete.Will talk with Bob Marible about a
proposal for lighting in the hall and when the work can be accomplished.
CW asked the facilities to determine what the next project for
SSS will be so the board has an idea on what the next goal is.
The windows in Studio C need to be replaced and existing
windows glazed.CW will look into
replacing glass and getting the windows glazed.
Director's Report - Joe R
Membership
Currently
around 363.Request each board member
call 2 or 3 members about renewal, but needs a better way to contact members.
LS
asked about membership and if increasing would help the bottom line.JK said no.
JB
stated that something needed to be done to bring a personal contact for new members.She suggested a book mark or pamphlet or
something to help new members get involved.JM said she would be willing to help pull this together.JK said they have until the next board
meeting to come up with a plan.
Facilities
The
new studios are finished.The donators
stated that they were pleased about the progress of the new studios and could
potentially be sponsors for other projects.
The
main hallway has been painted and the next phase of installing lights should be
discussed.
Education
Class
enrollment is down and a lot of the classes may not make.The same is true for the county sponsored
camps and classes.The trend is down for
summer camps.
Website
The
number of visits to our Web site is outstanding.Approx. 103,000 site visits with the number
of pages visited up to 5 per visit.
JR
is still researching proposals to reconstruct our web site.Currently there are several problems such as
words changing into symbols when uploaded.A new web site will fix most of these problems.
Sponsorship
JR
is still waiting to hear from Board Members about contacting people and
businesses that are particular to that board member.He would like three recommendations from each
board member, but has received no word from anyone.
JK
stress the need for more sponsors because we can't depend on the membership to
fill in the needed resources that can only come from sponsors.
JB
suggested we look into a bill board for OCAF as advertisement.
Events - John K
JK stated that all budgets for
next years' events should be completed and turned in for review.
Thrift Sale - Janie Clariborne will chair the event again this
year
Wine Fest
JK
stated that he would send out an e-mail to members and if a Chairperson was not
found by June 4, 2010, then the event would be canceled.
JM
suggested we inform the new chair that it would be better to have the event
without the silent auction.It would
eliminate a lot of the work and wasn't required to have a successful event.
Perspectives - Their budget has been refined and they have
complete the qualifications and selection rules for participants.
Art, Antique and Collectibles Auction - Peggy Pitts addressed
the board and asked for permission to include the display case at SSS into
the auction.Since it is OCAF
property, it came before the board.JM make a motion the display case be included in auction, JS
seconded and motion passed.JR
stressed the need to inform the members that the auction was a way for
nonmembers to raise money for OCAF by their contributions to the auction
in the next news letter.
Sculpture Garden Fundraiser - JL stated what a great time he
had and that was the general response to the event.It was a huge success gaining about 5K
for the garden fund.
New Business
JK asked the board
members to recommend someone for each position within the Executive Board.He asked those board members who did not want
to fill any position to identify themselves so that they would not be
nominated.The new executive board will
be nominated and voted on at the next Board meeting.
By a duly passed motion the meeting was adjourned at 7:00pm.
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