Procedures for E-Newsletter Creative Insight and E-mail Announcements 2010

 

1.     Eligibility- OCAF members and sponsors. The e-newsletter and e-mail announcements are intended to be a communication from OCAF members to OCAF members about items and areas of interest to the local arts community. Sales related items from businesses are expressly prohibited unless that business is an OCAF sponsor. The OCAF staff will make the final decision as to what is acceptable for the newsletter or e-mails.

 

2.     E-mail Frequency: Due to the nature of the work necessary for developing e-mail communication we must limit their frequency. We will evaluate all e-mail requests made in a timely manner (see Deadlines below) and post them on Wednesdays, Thursday & Saturdays (if necessary) of the week, depending on the need. OCAF events and event coordinators get preference for getting their messages to the members, but the OCAF staff reserves the right to determine how many e-mail allowed in a given month. OCAF is committed to getting relevant news to its members, but must use best business practices as a guideline for the frequency of those e-mails.

 

3.     Deadlines -

E-Newsletter Submissions: Submissions must be received by Cindy Farley ( This e-mail address is being protected from spam bots, you need JavaScript enabled to view it ) or Joe Ruiz ( This e-mail address is being protected from spam bots, you need JavaScript enabled to view it ) by the 2nd Friday of the month preceding publication of the e-newsletter. The e-newsletter will be sent the third week of each month on Wednesday or Thursday.

E-mail Announcements: Announcements from various events or members must be received the Friday prior to their release on the following Wednesday or Thursday or Saturday.

 

4.     Length - All submissions should be less than 125 words for the newsletter and 200 words or less for a stand-alone announcement. Longer submissions will be edited down to the appropriate length at the staff's discretion and may not be returned to the author for approval. Text items should be submitted in an e-mail or word format.

 

5.     Links - Where possible and relevant, submissions should contain links to other web pages or e-mail addresses.

 

6.     Images - Use images where possible but they must be jpeg's; avoid using images of other people unless you have their consent; if you have an idea for a picture, but no actual image, make this clear and the office staff may be able to source a royalty-free image.